The problem
Vest dates don't wait for a new hire
Most equity teams are small, so losing one person leaves a big hole. The quarter's vests still release, the ESPP still purchases, and every Form 4 is still due within two business days.
- A key person resigns or goes on extended leave
- A project needs expertise nobody in-house has
- Year-end or a transaction piles on extra work
- You're hiring, and the seat stays empty until they start
- The plans have grown more complex than the team
- There's no budget or headcount for another permanent role
The rest of the team stretches to cover, and that's when deadlines slip and errors creep in.
The solution
An equity expert in the empty seat
We place an experienced equity professional in your team. They learn your plans and platform first, then work through the queue for as long as you need them.
- You approve, we execute, so control stays with your team
- Experienced equity administration professionals
- Day-to-day administration: grants, vests, exercises, and participant questions
- Reporting, data, and compliance work
- Help with projects your team hasn't run before, such as a migration or an IPO
- Cover you can scale up or end when your needs change
Your equity calendar stays on track while you hire or wait for someone to come back.
Coverage types
Three ways we cover the gap.
Choose by how long the gap will last.
Every option usually starts within 10 days.
Typically lasts
Days to weeks
Short-term coverage
Covers vacations, parental or medical leave, a sudden resignation, or a busy season. We hand the work back when your person returns or your new hire starts.
Typically lasts
Weeks to months
Transition coverage
Keeps the day-to-day running through a new hire, a reorganization, a platform migration, or a deal. Your own team stays focused on the change.
Typically lasts
Months, or ongoing
Long-term staffing
Lean teams use it for extra capacity all year round. One of our professionals joins your team for the long run, and we handle the recruiting.
Each engagement is scoped with you before anyone starts.
Equity expertise
Equity work they've already done
You get the skills below without building them in-house.
- Stock plan administration and operations
- ESPP enrollment, purchases, and reporting
- Proxy and CD&A data and reporting
- Section 16 and executive reporting
- IPO, M&A, and other transactions
- Platform migrations and system integrations
How we work
Three steps to a start date
Consultation
One call to understand the gap: the work, the deadlines, your platform, and who they'll report to.
Matching
We put forward a professional who has done this kind of work before.
Onboarding
They learn your plans, your platform, and how your team works. With handover from your team and backup from ours, they take on real work from day one.
What types of roles can Allshares staff?
We place experienced equity professionals who cover administration, reporting, compliance, and platform support.
Is this for temporary or long-term coverage?
Both are available. Cover can be a few weeks of leave or an ongoing role on your team.
How quickly can someone start?
Short-term coverage usually starts in 3 to 5 days, and longer-term roles in 7 to 10. Exact timing depends on the scope of the work and how much onboarding it needs.
Can you cover leaves, transitions, or unexpected gaps?
Yes. Leave, departures, and unexpected gaps are the most common reasons teams call us.
Do Allshares professionals work remotely or onsite?
Most work remotely. Onsite work can be arranged when the role needs it.
What equity platforms do you support?
We support the major stock plan platforms, including Shareworks, Fidelity, E*TRADE, and Carta, plus in-house tools and workflows.
How flexible are engagements if needs change?
You can change the hours or end the engagement as your needs change.
How is this different from hiring full-time staff?
A hire takes months to find and adds permanent headcount. Our professionals usually start within 10 days and leave when the need ends.
Do you handle onboarding and knowledge transfer?
Your professional learns your setup at the start. At the end, they document their work and hand it back to your team.
How do we get started?
Talk to an expert. We'll ask about the gap and when it starts, then recommend the right cover.
Customer proof
In their words
Our US team has supported equity teams for more than 25 years, first as Stock & Option Solutions and now as Allshares.
“You are not only completing the tasks but teaching us things we didn't know in the process. Your expertise is greatly appreciated!”
“Your people are making us better.”
“The team was so responsive and helpful, and expedited our process to meet the deadline.”
“It was an absolute pleasure working with the Stock & Option Solutions Team on this project.”
“A very well streamlined process with excellent support and guidance from kickoff to filing. Thank you.”
“Professional, timely and all contacts were a pleasure to work with.”
Why Allshares
Allshares stands behind every expert.
Allshares runs equity administration for more than 1,500 companies. When your professional meets a question that's new to them, they can check with colleagues who handle it every day.
01
Expertise
They've run stock plans at other companies, so your team skips the basics.
02
Partnership
They work inside your team, to your processes and your vest and filing calendar.
03
Responsiveness
When a gap opens, we come back to you quickly with a plan.